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A. Purpose:
1) To set forth a policy for the conservation and archival of official and unofficial records and documents of historical value to the IAWP Foundation.
2) To preserve IAWP Foundation documents on compact disks for future use and research.
B. Policy:
1) The IAWP Historian shall be responsible for the archival of all official and unofficial documents and records of the IAWP Foundation upon compact disk.
2) The Treasurer may send a copy of all official IAWP Foundation correspondence, contracts, agreements, IRS tax filings and records, etc., to the Historian annually so that they shall be archived.
3) The Historian shall maintain all compact disks with IAWP Foundation information in a filing system that is indexed and easily accessible.
4) The Historian shall take precautions to protect all disks from harm or destruction.
5) Illinois State University shall be the official archivist for the IAWP Foundation. IAWP Foundation will retain the authorization to identify which documents are confidential and not for public access.
Approved 4/1/2004
